OFFICE ASSISTANT

DUTIES AND RESPONSIBILITIES

Administrative Support:

• Assist in daily office operations by performing routine clerical and administrative tasks.
• Maintain an organized filing system for physical and electronic documents, including client files, court documents, and correspondence.
• Ensure that all office supplies are stocked and requisitions are made in a timely manner.

Client and Visitor Management:

• Greet and receive clients and visitors in a professional and courteous manner.
• Guide clients to appropriate staff and ensure they are comfortable while waiting.
• Maintain a clean and welcoming reception area.

Communication Handling:

• Answer and route incoming telephone calls promptly and professionally.
• Receive, sort, and distribute incoming mail and courier deliveries.
• Prepare outgoing mail, parcels, and court filings, ensuring timely dispatch.

 Legal Support Tasks:

• Assist advocates and legal clerks with the preparation, printing, and binding of legal documents.
• Help manage and track case files, deadlines, and court dates.
• Support document service and filing in courts or legal offices when required.

Scheduling and Calendar Management:

• Help coordinate and schedule meetings, appointments, and court appearances.
• Maintain office calendars to avoid scheduling conflicts.

Errand Running:

• Deliver and collect documents from banks, courts, registries, and other offices as assigned.
• Ensure timely and secure handling of all legal and confidential materials during errands.

Office Maintenance:

• Ensure cleanliness and tidiness of workspaces, meeting rooms, and common areas.
• Coordinate with cleaning staff and service providers for office maintenance and repairs.

Team Support:

• Work collaboratively with the legal and administrative teams to ensure smooth office operations.
• Assist in onboarding new staff with office logistics and documentation.

KEY REQUIREMENT SKILLS AND QUALIFICATION

• Diploma in Business Administration or a related field
• 2–3 years’ experience working in a law firm is mandatory
• Strong organizational and multitasking abilities
• Excellent verbal and written communication skills
• Professional appearance and demeanor
• Ability to work independently and maintain confidentiality

HOW TO APPLY

• If you meet the above qualifications, skills and experience share CV on This email address is being protected from spambots. You need JavaScript enabled to view it.
• Interviews will be carried out on a rolling basis until the position is filled.
• Only the shortlisted candidates will be contacted.