JOB TITLE

 

OFFICE ADMINISTRATOR

NATURE OF JOB

FULL TIME

INDUSTRY

 

SALARY

KSHS. 30,000-40,000

JOB LOCATION

MLOLONGO

 

DUTIES AND RESPONSIBILITIES

General Office Administration & Operations:

  • Oversee the general administration of the office, ensuring smooth running of daily activities.
  • Organize and maintain office supplies, ensuring the office is stocked with necessary materials and equipment.
  • Act as the point of contact for the office, responding to general queries and directing visitors or clients to the appropriate departments.
  • Ensure the cleanliness and organization of office space, including meeting rooms and workstations.
  • Coordinate and manage office schedules, including meetings, appointments, and conference room bookings.

Filing & Record Management:

  • Organize and maintain filing systems (physical and digital), ensuring all documents are accurately categorized and stored for easy access.
  • Maintain an updated inventory of office files, reports, and company documents.
  • Assist in archiving old files and ensuring secure disposal of confidential documents when needed.
  • Support the finance team by managing receipts, invoices, and other administrative documents.

Reception & Client Interaction:

  • Greet visitors and clients warmly, ensuring they feel welcomed and directing them to appropriate personnel.
  • Manage incoming and outgoing mail and deliveries, ensuring they reach the relevant department or individual in a timely manner.
  • Serve as the first point of contact for phone inquiries and customer calls, addressing inquiries or forwarding them to the relevant department.

Correspondence & Communication:

  • Draft, proofread, and send out various forms of communication, including emails, letters, and memos.
  • Prepare and coordinate internal communication within the office, ensuring team members are aware of important information.
  • Liaise with suppliers and clients, handling administrative details regarding orders, shipments, or inquiries.

Document Preparation & Printing:

  • Assist in preparing and formatting company documents, reports, presentations, and other paperwork as needed.
  • Manage printing and photocopying tasks for various departments, ensuring quality and accuracy in all printed materials.
  • Assist in the preparation of reports, presentations, and other materials for management meetings.

Team Support & Coordination:

  • Provide administrative support to senior management and other departments, assisting with scheduling meetings, travel arrangements, and preparing meeting materials.

 

KEY REQUIREMENT SKILLS AND QUALIFICATION

  • Degree or Diploma in Business Administration, Office Management, or a related field
  • 2-4 years of experience in office administration, preferably in a similar industry
  • Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
  • Excellent organizational, time-management, and communication skills.
  • Ability to handle multiple tasks and prioritize efficiently.
  • Strong attention to detail and confidentiality in handling sensitive information.

 

HOW TO APPLY

  • If you meet the above qualifications, skills and experience send CV to This email address is being protected from spambots. You need JavaScript enabled to view it.
  • Interviews will be carried out on a rolling basis until the position is filled.
  • Only the shortlisted candidates will be contacted.