FINANCE AND ADMIN OFFICER

DUTIES AND RESPONSIBILITIES

Financial Management & Accounting

• Prepare and maintain accurate financial records, ensuring compliance with accounting standards and company policies.
• Manage daily financial transactions, including accounts payable/receivable and bank reconciliations.
• Process and monitor invoices, ensuring proper documentation and timely payments.
• Prepare monthly, quarterly, and annual financial reports for management review.
• Assist in the preparation of budgets and forecasts, ensuring alignment with organizational goals and compliance with statutory requirements.
• Coordinate with external auditors to ensure smooth audit processes, ensuring that all financial statements are accurate and submitted on time.
• Ensure tax compliance by managing tax returns and payments in line with local regulations.

Audit & Compliance

• Conduct internal audits, identifying risks and ensuring adherence to internal controls and policies.
• Prepare audit documentation and assist with the preparation of audit schedules.
• Support external audits, ensuring necessary documentation is available and in compliance.
• Analyze financial discrepancies and recommend corrective actions to enhance the company's financial integrity.
• Ensure the company is fully compliant with regulatory and legal requirements, including tax obligations and financial disclosures.

Administration & Office Support

• Manage day-to-day administrative functions, including handling office supplies, vendor relationships, and equipment maintenance.
• Coordinate meetings, office logistics, and maintain an efficient office environment.
• Prepare and process contracts, agreements, and other official documentation.
• Oversee the administration of employee records, leave management, and personnel matters.
• Provide general administrative support to other departments as needed.
• Develop and implement office policies and procedures to improve efficiency and compliance with regulations.

Financial Planning & Reporting

• Assist with the financial planning process, offering data-driven insights and recommendations.
• Review and analyze financial trends, providing reports to upper management for informed decision-making.
• Monitor financial data for irregularities, ensuring the financial health of the organization.
• Assist in the preparation of reports for regulatory bodies and stakeholders.

Team Collaboration

• Work closely with department heads to ensure financial targets and operational goals are met.
• Collaborate with HR and other departments to streamline administrative processes and improve operational efficiency.
• Act as a liaison between the finance team and other departments to ensure smooth coordination of tasks and projects.

KEY REQUIREMENT SKILLS AND QUALIFICATION

• Degree in Accounting, Finance, or a related field. CPA (K) qualification is a plus
• 3-4 years of relevant experience in a similar role within a government agency or manufacturing company
• Strong knowledge of accounting software, spreadsheets, and financial management tools.
• Experience in conducting audits, ensuring compliance, and preparing financial reports.
• Excellent organizational and multitasking skills, with a keen eye for detail.
• Strong interpersonal and communication skills.
• Proficiency in office software and knowledge of administrative best practices.
• Ability to work independently and manage time effectively.

HOW TO APPLY

• If you meet the above qualifications, skills and experience send CV to This email address is being protected from spambots. You need JavaScript enabled to view it.
• Interviews will be carried out on a rolling basis until the position is filled.
• Only the shortlisted candidates will be contacted.