JOB TITLE

 

CONTRACTING OFFICER

NATURE OF JOB

FULL TIME

INDUSTRY

HOSPITALITY

SALARY

KSHS.150,000 NEGOTIABLE

JOB LOCATION

NAIROBI

 

DUTIES AND RESPONSIBILITIES

Supplier Contracting & Negotiation:

  • Negotiate and manage contracts with hotels, camps, and lodge suppliers to ensure competitive rates, terms, and conditions.
  • Establish long-term partnerships with key suppliers to secure favorable conditions for the company and clients.
  • Ensure that contracts comply with company policies and legal requirements.

Market Research & Sourcing:

  • Conduct ongoing market research to identify new hotel, camp, and lodge suppliers to enhance our offerings.
  • Maintain up-to-date knowledge of industry trends, market conditions, and competitor activities.

Supplier Relationship Management:

  • Build and maintain strong, mutually beneficial relationships with suppliers.
  • Address and resolve any supplier or operational issues promptly to maintain a smooth working relationship.

Performance Monitoring:

  • Continuously evaluate supplier performance based on client feedback, service delivery, and adherence to contractual terms.
  • Provide recommendations for supplier improvements or necessary changes in contracts.

 Collaboration:

  • Work closely with the sales, operations, and customer service teams to understand client needs and ensure contractual terms align with those requirements.
  • Collaborate with the finance department to ensure smooth payment processes and resolve billing discrepancies.

 

Reporting & Documentation:

  • Maintain accurate records of contracts, supplier details, and performance metrics.
  • Prepare and present regular reports on contracting activities, supplier performance, and market trends to senior management.

Cost Management & Budgeting:

  • Assist in setting budgets for hotel, camp, and lodge contracts, ensuring that the company's financial goals are met without compromising service quality.
  • Negotiate value-added services to enhance the company’s offerings while maintaining profitability.

KEY REQUIREMENT SKILLS AND QUALIFICATION

  • Degree or Diploma in Hospitality Management, Business Administration, or a related field
  • Proven experience working as a Contracting Officer or in an equivalent role within a Tours & Travel company
  • Strong negotiation skills with a deep understanding of the hospitality industry, especially hotels, camps, and lodges.
  • Ability to establish and maintain relationships with suppliers and partners.
  • Excellent communication, interpersonal, and organizational skills.
  • Strong analytical skills and the ability to review and understand contracts.
  • Detail-oriented and capable of handling multiple contracts simultaneously.

 

HOW TO APPLY

  • If you meet the above qualifications, skills and experience share CV on

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  • Interviews will be carried out on a rolling basis until the position is filled.
  • Only the shortlisted candidates will be contacted.