JOB TITLE

ASSISTANT DIRECTOR OF ADMINISTRATION

NATURE OF JOB

FULL TIME

INDUSTRY

NGO

SALARY

NEGOTIABLE

JOB LOCATION

MAI MAHIU

 

JOB SUMMARY

The Assistant Director of Administration will support the Director of Administration in overseeing daily administrative operations, ensuring organizational efficiency, and implementing policies and procedures. This role requires a dynamic and detail-oriented professional who can manage resources, streamline processes, and contribute to strategic planning and decision-making.

 

DUTIES AND RESPONSIBILITIES

  1. Operational Management
    • Supervise and coordinate daily administrative functions, including facilities management, procurement, and office operations.
    • Ensure compliance with organizational policies, legal requirements, and best practices.
    • Manage administrative budgets and monitor expenditures to ensure cost-efficiency.
  2. Policy Implementation
    • Assist in developing, updating, and enforcing administrative policies and procedures.
    • Communicate policies to staff and ensure proper adherence across departments.
  3. Staff Supervision
    • Lead and mentor administrative staff, fostering a collaborative and productive work environment.
    • Oversee staff performance, conduct evaluations, and provide training and professional development opportunities.
  4. Strategic Planning
    • Support the Director of Administration in planning and implementing administrative strategies to align with organizational goals.
    • Conduct analysis and prepare reports on operational performance, identifying areas for improvement.
  5. Facilities and Resource Management
    • Oversee office space planning, maintenance, and security measures.
    • Manage contracts and relationships with service providers and vendors.
  6. Communication and Coordination
    • Act as a liaison between the administrative department and other organizational units.
    • Facilitate communication to ensure smooth interdepartmental operations.
  7. Crisis Management
    • Participate in the development of contingency plans to ensure business continuity during emergencies.
    • Respond to and resolve administrative issues promptly and effectively.

 

 

 

KEY REQUIREMENT SKILLS AND QUALIFICATION

  • Bachelor’s degree in Business Administration, Management, or a related field
  • Master’s degree preferred
  • Minimum of 5–7 years of experience in administrative or operations management roles, with at least 2 years in a leadership position.
  • Strong organizational and problem-solving skills.
  • Excellent interpersonal and communication abilities.
  • Proficiency in office software (e.g., Microsoft Office Suite) and familiarity with administrative management tools.
  • Knowledge of budget management and financial oversight.
  • Ability to lead, motivate, and develop teams effectively
  • Demonstrated ability to manage multiple priorities in a fast-paced environment.
  • Strong understanding of compliance and regulatory requirements.
  • Leadership and Team Management
  • Decision-Making and Critical Thinking
  • Project Management
  • Adaptability and Resilience
  • Attention to Detail

 

HOW TO APPLY

  • If you meet the above qualifications, skills and experience press the Apply button.
  • Interviews will be carried out on a rolling basis until the position is filled.
  • Only the shortlisted candidates will be contacted.

APPLY