SECRETARY (MANUFACTURING)

DUTIES AND RESPONSIBILITIES

Administrative & Front Office Support

• Professionally answer and direct incoming phone calls.
• Manage and respond to general company emails.
• Maintain calendars, appointments, and meeting schedules.
• Prepare routine correspondence, letters, and emails.
• Receive visitors and manage front office administration.
• Maintain organized physical and digital filing systems.

Logistics & Delivery Coordination

• Coordinate client order deliveries based on confirmed instructions.
• Follow up with drivers, couriers, suppliers, and logistics providers.
• Track delivery status and maintain a delivery log.
• Communicate delivery timelines and updates to clients.
• Escalate delays, issues, or risks to management immediately.

Compliance & Regulatory Management

• Maintain a register of all company licenses, permits, and certificates.
• Track expiry dates and renewal timelines.
• Follow up with relevant government agencies and regulators.
• Submit applications and documents as instructed by management.
• Maintain records of submissions, approvals, and correspondence.
• Keep a compliance calendar and flag potential risks in advance.

Task Tracking & Follow-Up

• Follow up on pending actions with internal teams and external parties.
• Maintain a tracker of tasks, deadlines, and responsible persons.
• Provide regular status updates to management.
• Ensure no critical follow-up is missed.
• Authorized to coordinate, remind, and track matters to completion.

KEY REQUIREMENT SKILLS AND QUALIFICATION

• Diploma or Bachelor’s degree in Business Administration, Office Management, Secretarial Studies, or related field.
• Proven experience in secretarial or administrative support roles
• Excellent organizational and time management skills
• Strong written and verbal communication skills
• Ability to handle confidential information with discretion
• Proficiency in Microsoft Office Suite and digital filing systems
• Attention to detail and proactive problem-solving ability

HOW TO APPLY

• If you meet the above qualifications, skills and experience share CV on This email address is being protected from spambots. You need JavaScript enabled to view it.
• Interviews will be carried out on a rolling basis until the position is filled.

Only the shortlisted candidates will be contacted.