JOB TITLE

 

OFFICE ADMIN / RECEPTIONIST

NATURE OF JOB

FULL TIME

INDUSTRY

 

SALARY

KSHS.30,000-35,000

JOB LOCATION

MLOLONGO

 

DUTIES AND RESPONSIBILITIES

  • Warmly welcome all visitors, clients, and guests with a professional and courteous demeanor.
  • Answer, screen, and direct incoming calls promptly and professionally.
  • Manage the front desk and maintain a clean, organized reception area.
  • Receive and distribute mail, parcels, and deliveries appropriately.
  • Provide comprehensive administrative support to various departments and staff as required.
  • Schedule and coordinate meetings, appointments, and conference calls.
  • Maintain and manage office filing systems (both physical and digital).
  • Prepare and edit correspondence, reports, presentations, and other documents.
  • Ensure timely procurement and stock management of office supplies.
  • Assist in managing office budgets and petty cash when required.
  • Organize and maintain personnel and company records, ensuring confidentiality and compliance.
  • Handle document filing, archiving, and retrieval efficiently.
  • Support compliance with regulatory or audit requirements through accurate documentation.
  • Liaise with service providers, vendors, and external partners.
  • Coordinate office maintenance and liaise with facility management as necessary.
  • Assist with onboarding new employees and setting up workstations.
  • Manage meeting rooms’ bookings and ensure they are well prepared for use.

KEY REQUIREMENT SKILLS AND QUALIFICATION

  • Diploma or Degree in Business Administration, Office Management, or any related field
  • 3–5 years of proven experience as an Office Administrator and/or Receptionist
  • Proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint)
  • Knowledge of office equipment (e.g., printers, scanners, multi-line phone systems)
  • Excellent verbal and written communication skills
  • Strong organizational and time-management abilities
  • High level of professionalism and attention to detail

 

 

HOW TO APPLY

  • If you meet the above qualifications, skills and experience share CV on This email address is being protected from spambots. You need JavaScript enabled to view it.
  • Interviews will be carried out on a rolling basis until the position is filled.
  • Only the shortlisted candidates will be contacted.