INVOICING CLERK

DUTIES AND RESPONSIBILITIES

Invoice Generation & Management

• Prepare and issue accurate and timely invoices to customers based on delivery notes and purchase orders.
• Ensure all billing information is correctly entered in the system and reflects the actual goods or services provided.
• Monitor daily dispatches to ensure all deliveries are invoiced promptly.

Data Entry & Records Maintenance

• Enter invoice details into the ERP system (preferably Navision) and maintain electronic and hard copy filing systems.
• Maintain accurate records of all customer accounts, invoices, credit notes, and receipts for future reference and audits.

Customer Account Reconciliation

• Collaborate with the finance team to reconcile customer accounts and address any billing discrepancies or outstanding balances.
• Liaise with customers to clarify invoice details, resolve disputes, and ensure timely payments.

Reporting & Documentation

• Generate daily, weekly, and monthly billing reports and summaries for internal use.
• Assist in preparing reports required for audits, management meetings, or regulatory purposes.

ERP & Systems Usage

• Utilize the Navision system (or other ERP tools) to process invoices and generate customer statements.
• Ensure accurate entry of sales orders, delivery notes, and stock movements within the system.

Stock Take & Inventory Coordination

• Participate actively in periodic stock takes and ensure proper documentation of physical stock counts.
• Work closely with warehouse and procurement teams to reconcile inventory records with invoicing data.

Compliance & Internal Controls

• Follow company policies, financial guidelines, and audit requirements in all invoicing procedures.
• Help identify inefficiencies in invoicing and stock recording processes and propose improvements.

Cross-functional Support

• Provide administrative support to the finance, logistics, and sales teams when necessary.
• Respond promptly to internal queries related to billing or inventory documentation.

KEY REQUIREMENT SKILLS AND QUALIFICATION

• Diploma in Supply Chain Management or a related field
• 2–3 years of experience in an invoicing, billing, or administrative role within a manufacturing or FMCG company
• Proficiency in Microsoft Office, especially Excel
• Experience using Navision ERP system is a strong advantage
• Good understanding of basic accounting and inventory processes
• Strong attention to detail and excellent organizational skills

HOW TO APPLY

• If you meet the above qualifications, skills and experience share CV on This email address is being protected from spambots. You need JavaScript enabled to view it.
• Interviews will be carried out on a rolling basis until the position is filled.
• Only the shortlisted candidates will be contacted.