ASSISTANT ADMINISTRATOR

DUTIES AND RESPONSIBILITIES

• Manage and coordinate daily activities in Transport, Maintenance, Security, Catering, Grounds, and IT to ensure efficient service delivery.
• Develop and implement standard operating procedures (SOPs) to enhance operational efficiency and service quality.
• Supervise department heads, providing guidance, support, and performance feedback to foster a positive work environment.
• Facilitate communication and collaboration among departments to achieve seamless operational integration.
• Assist the Director of Administration in developing strategic plans and initiatives to improve organizational effectiveness.
• Monitor industry trends and best practices to identify opportunities for improvement and innovation.
• Collaborate with department heads to prepare and manage budgets, ensuring effective allocation of resources.
• Conduct regular financial analyses and reporting to track expenditures and ensure compliance with budgetary constraints.
• Ensure all operations comply with legal and regulatory requirements, including health and safety standards.
• Implement risk management strategies to minimize potential disruptions and enhance safety protocols.
• Act as a liaison between departments and the Director of Administration, communicating key information and addressing concerns.
• Build and maintain relationships with external vendors and service providers to ensure quality service delivery.
• Prepare regular reports on operational performance, highlighting achievements and areas for improvement.
• Utilize data analytics to inform decision-making and strategic planning.

KEY REQUIREMENT SKILLS AND QUALIFICATION

• Bachelor’s degree in Management, Business Administration, or a related field. A master’s degree is an advantage.
• Minimum of 8 years of experience in administration or operations management, preferably in a multi-departmental setting.
• Proven track record of managing teams and leading projects to successful completion.
• Strong leadership and interpersonal skills with the ability to motivate and manage diverse teams.
• Excellent problem-solving and decision-making capabilities.
• Proficient in budgeting, financial analysis, and resource allocation.
• Exceptional organizational and time-management skills.

HOW TO APPLY

• If you meet the above qualifications, skills and experience send CV to This email address is being protected from spambots. You need JavaScript enabled to view it.
• Interviews will be carried out on a rolling basis until the position is filled.
• Only the shortlisted candidates will be contacted.