JOB TITLE

 

ACCOUNTS ASSISTANT

NATURE OF JOB

FULL TIME

INDUSTRY

 

SALARY

KSHS. 35,000- 40,000

JOB LOCATION

WESTLANDS

 

DUTIES AND RESPONSIBILITIES

Financial Transaction Recording:

  • Record and track all daily financial transactions in the accounting system (e.g., QuickBooks, Sage) including cash receipts, bank deposits, and payments made.
  • Ensure that each transaction is classified correctly in the appropriate ledger accounts, including asset, liability, income, and expense accounts.
  • Maintain supporting documents for all transactions, such as invoices, receipts, and payment vouchers, ensuring they are easily accessible for audits and reviews.

Processing Payments & Receipts:

  • Verify, process, and prepare payments to suppliers, contractors, and service providers, ensuring timely payments are made in accordance with agreed terms.
  • Process all receipts, ensuring that cash or cheque payments are recorded accurately and that proper receipts are issued for every transaction.
  • Ensure that all payments and receipts are properly documented, filed, and reconciled with bank statements.

Invoice Management:

  • Receive, verify, and process invoices from vendors, contractors, and service providers. Confirm that they are accurate and consistent with purchase orders and contracts.
  • Maintain a system for tracking due invoices and follow up with departments to ensure timely payments are made.
  • Resolve any discrepancies in invoices by liaising with vendors and the procurement team, ensuring that issues are quickly addressed and rectified.

Bank Reconciliation:

  • Regularly reconcile the company’s bank accounts with the general ledger to ensure that cash balances and bank statements are accurate.
  • Investigate and resolve any discrepancies between the bank statements and accounting records, working with the bank and internal teams as necessary.
  • Monitor daily cash balances and inform management about any potential cash flow issues.

Petty Cash Management:

  • Disburse petty cash to staff for approved office expenses in line with company policies.
  • Keep a detailed and updated log of all petty cash transactions, including receipts, purposes, and remaining balances.
  • Regularly reconcile the petty cash and prepare a report on usage. Replenish the fund when necessary, ensuring proper authorization.

Financial Reporting Support:

  • Assist in the preparation of monthly, quarterly, and annual financial reports, including income statements, balance sheets, and cash flow statements.
  • Analyze financial data and trends to identify any anomalies or discrepancies. Provide recommendations based on financial performance.
  • Prepare detailed reports and summaries for management to help guide decision-making processes.

Compliance & Record-Keeping:

  • Ensure that all accounting processes and financial transactions comply with company policies, procedures, and regulatory requirements.
  • Assist in preparing and filing tax returns (VAT, PAYE, etc.), ensuring deadlines are met and compliance is maintained.
  • Assist with internal and external audits by providing documentation, answering audit queries, and following up on any findings or required actions.
  • Ensure all financial records (both electronic and paper) are well-organized, properly filed, and retained according to legal and company retention policies.

General Administrative Support:

  • Support the finance department with any additional administrative tasks related to accounting as needed (e.g., preparing financial documents, organizing financial files).
  • Work closely with the procurement, operations, and HR departments to ensure smooth financial operations across the company.

KEY REQUIREMENT SKILLS AND QUALIFICATION

  • Degree in Accounting, Finance, or a related field
  • 3-4 years 3-4 years of hands-on accounting experience (real estate industry experience will be an added advantage)
  • Strong understanding of accounting principles and practices
  • Proficiency in accounting software (e.g., QuickBooks, Sage, etc.)
  • Strong attention to detail and accuracy
  • Excellent organizational and time management skills
  • Ability to work independently and as part of a team

HOW TO APPLY

  • If you meet the above qualifications, skills and experience share CV on This email address is being protected from spambots. You need JavaScript enabled to view it.
  • Interviews will be carried out on a rolling basis until the position is filled.
  • Only the shortlisted candidates will be contacted.