ACCOUNTS AND ADMIN ASSISTANT

DUTIES AND RESPONSIBILITIES

Accounts Payable:

• Receive, verify, and process supplier invoices, ensuring accuracy and proper approvals
• Prepare payment vouchers and ensure timely disbursement of payments
• Reconcile supplier statements and resolve any discrepancies
• Maintain an up-to-date creditors ledger

Accounts Receivable:

• Generate and send invoices to clients in a timely manner
• Follow up on outstanding payments and manage collections
• Reconcile customer accounts and issue receipts upon payment
• Maintain a current and accurate debtors ledger

Banking and Reconciliations:

• Perform daily bank reconciliations
• Prepare and monitor cash flow reports
• Maintain petty cash records and reconcile weekly/monthly

Statutory Compliance:

• Calculate and file statutory deductions such as PAYE, SHIF, NSSF, and VAT
• Prepare and submit tax returns to KRA as per statutory deadlines
• Keep up to date with changes in tax and statutory regulations

Financial Reporting:

• Assist in the preparation of monthly management reports
• Support annual audit processes by providing requested documentation
• Prepare schedules and reports as needed by management

Office Administration:

• Monitor and manage office supplies, ensuring timely replenishment
• Maintain organized physical and digital filing systems for easy retrieval
• Coordinate courier services, deliveries, and incoming/outgoing mail
• Ensure the cleanliness and maintenance of the office environment

Human Resource Support:

• Maintain up-to-date employee files and leave records
• Support onboarding of new staff by preparing documentation and materials
• Assist with payroll preparation by compiling necessary data such as attendance and overtime
• Monitor staff attendance and generate monthly reports

Vendor and Stakeholder Liaison:

• Engage and negotiate with suppliers for office and admin purchases
• Ensure service providers (cleaning, security, IT, etc.) are properly managed and paid on time
• Maintain strong professional relationships with statutory bodies and financial institutions
• Events and Logistics:
• Organize internal meetings, take minutes, and circulate action points
• Coordinate travel bookings, accommodation, and logistics for staff when necessary
• Provide support in organizing company events and team-building activities

KEY REQUIREMENT SKILLS AND QUALIFICATION

• Degree in Accounting, Finance, Business Administration, or related field
• CPA Section IV and above preferred
• Minimum 2 years of experience in a similar accounting or administrative role
• Proficiency in accounting software (e.g., QuickBooks, Sage) and MS Office Suite
• Sound understanding of Kenyan statutory and tax regulations
• Strong organizational and communication skills
• High level of integrity and confidentiality

HOW TO APPLY

• If you meet the above qualifications, skills and experience share CV on This email address is being protected from spambots. You need JavaScript enabled to view it.
• Interviews will be carried out on a rolling basis until the position is filled.
• Only the shortlisted candidates will be contacted.