PHARMACY PROCUREMENT OFFICER

DUTIES AND RESPONSIBILITIES

Procurement Management:

• Identify and assess pharmaceutical suppliers to ensure a reliable and consistent supply of products.
• Procure pharmaceuticals and related supplies in a timely and cost-effective manner.
• Prepare purchase orders and ensure accurate documentation.
• Conduct market research to evaluate new suppliers and competitive prices.
• Develop and maintain long-term relationships with key suppliers and vendors.

Inventory Management:

• Monitor stock levels to ensure that pharmaceuticals and supplies are always available and not overstocked.
• Track and analyze inventory turnover, ensuring that stock is used efficiently and waste is minimized.
• Conduct regular stock audits to verify stock quantities and identify discrepancies.
• Implement inventory management systems and tools for better tracking and control.

Supplier Negotiations:

• Negotiate pricing, payment terms, and delivery schedules with suppliers to ensure optimal procurement conditions.
• Review supplier contracts and agreements to ensure favorable terms and compliance with organizational standards.
• Develop strategies to reduce procurement costs without compromising quality.

Compliance and Quality Assurance:

• Ensure that all pharmaceutical supplies meet regulatory standards and quality requirements.
• Keep up-to-date with local and international regulatory changes impacting procurement and supply of pharmaceuticals.
• Maintain proper documentation to support compliance with pharmaceutical regulations and policies.
• Ensure adherence to the organization’s ethical standards and procurement policies.

Reporting and Documentation:

• Prepare and submit regular reports on procurement activities, inventory status, and supplier performance.
• Maintain accurate procurement records, supplier files, and inventory logs.
• Provide regular updates to senior management on procurement-related issues and performance metrics.

Collaboration with Other Departments:

• Work closely with the Pharmacy Manager, Warehouse, and Finance teams to ensure seamless coordination of procurement activities.
• Ensure that the pharmacy is well-stocked to meet customer and operational needs, while adhering to budgetary constraints.

KEY REQUIREMENT SKILLS AND QUALIFICATION

• Degree in Supply Chain Management, Procurement, or a related field
• Minimum of 3 years of experience in procurement, particularly in a busy pharmacy environment
• In-depth knowledge of pharmaceutical procurement processes and best practices
• Strong negotiation skills with suppliers
• Excellent organizational and time-management skills
• Familiarity with inventory management systems and software
• Knowledge of relevant regulatory requirements in the pharmaceutical industry

HOW TO APPLY

• If you meet the above qualifications, skills and experience share CV on

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• Interviews will be carried out on a rolling basis until the position is filled.

Only the shortlisted candidates will be contacted.