OFFICE ADMINISTRATOR

DUTIES AND RESPONSIBILITIES

Administrative Support & Office Management

• Oversee the smooth operation of the office by ensuring all administrative tasks are completed efficiently.
• Maintain and update company records, including contracts, reports, and employee files, ensuring they are well-organized and easily accessible.
• Develop and implement office policies and procedures to enhance operational efficiency.
• Ensure timely procurement of office supplies and equipment, maintaining stock levels to avoid shortages.
• Supervise office cleanliness, maintenance, and general upkeep to provide a conducive working environment.

Communication & Correspondence

• Act as the first point of contact between management and internal/external stakeholders, ensuring effective and professional communication.
• Manage incoming and outgoing correspondence, including emails, phone calls, and official letters.
• Draft, review, and distribute official company documents such as internal memos, reports, and external communication.
• Handle confidential company information with discretion and professionalism.

Calendar & Meeting Management

• Organize and manage the company’s calendar, scheduling meetings, appointments, and events efficiently.
• Coordinate and set up meetings, ensuring availability of all required materials, including presentations and reports.
• Take minutes during meetings, distribute them promptly, and follow up on action points to ensure implementation.
• Send timely reminders to management and staff about upcoming meetings, deadlines, and important company events.

Office Logistics & Coordination

• Plan and oversee office-related logistics, including deliveries, document filing, and courier services.
• Arrange and coordinate business travel, including booking flights, accommodation, and transportation for management and staff when required.
• Ensure office facilities are functioning optimally, coordinating with service providers for repairs, internet, and other utilities.

Human Resource & Support Functions

• Assist in basic HR administration, including maintaining leave records, tracking employee attendance, and updating personnel files.
• Support in onboarding new employees by preparing their workstation and sharing relevant company policies and materials.
• Maintain an updated employee contact list and assist in internal communication within departments.

Compliance & Reporting

• Ensure company policies and procedures are adhered to in all office operations.
• Prepare periodic administrative reports, summarizing office expenses, resource utilization, and operational improvements.
• Keep records of office expenses and assist in budget planning for office-related expenditures.

KEY REQUIREMENT SKILLS AND QUALIFICATION

• Diploma or Degree in a Business-related field
• 3-5 years of experience in an administrative role within a busy company
• Strong organizational and multitasking abilities with a keen eye for detail
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to handle confidential and sensitive information professionally

HOW TO APPLY

• If you meet the above qualifications, skills and experience share CV on

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• Interviews will be carried out on a rolling basis until the position is filled.
• Only the shortlisted candidates will be contacted.