ADMINISTRATIVE ASSISTANT (RELIEVER-2 MONTHS)

DUTIES AND RESPONSIBILITIES

 Office Administration Support

• Perform general office duties such as filing, photocopying, and document management.
• Assist in the preparation of office reports, meeting minutes, and presentations.
• Ensure that all office supplies are well-stocked and maintained.
• Handle incoming and outgoing correspondence, ensuring that it reaches the relevant recipients promptly.
• Maintain office records and documentation in an organized and accessible manner.

Reception and Customer Service

• Greet visitors and clients in a professional and friendly manner, ensuring they are attended to promptly.
• Answer and direct phone calls, take messages, and provide information to callers as needed.
• Manage appointments and scheduling for meetings, ensuring the calendar is kept up to date.
• Handle customer queries with a high standard of customer service, ensuring all inquiries are addressed efficiently.

Communication and Coordination

• Serve as a liaison between different departments and external stakeholders.
• Assist in coordinating meetings, events, and office activities.
• Prepare communication materials such as emails, notices, and memos for staff and clients.

 Data Entry and Document Management

• Input data into relevant systems and databases, ensuring accuracy and confidentiality.
• Organize and maintain hard copy and digital files, ensuring all documents are filed and easily retrievable.
• Support in the preparation of reports, presentations, and other necessary documents as directed.

Other Administrative Tasks

• Assist in organizing travel arrangements for staff and management, including bookings and itinerary preparations.
• Help with onboarding new employees by ensuring necessary paperwork is completed.
• Assist in the smooth operation of office facilities and equipment.
• Provide support for ad-hoc administrative tasks and other duties as required by management.

KEY REQUIREMENT SKILLS AND QUALIFICATION

• Degree or Diploma in Business Administration, Secretarial Studies, or a related field.
• At least 2 years of experience in a busy office environment as an Administrative Assistant, Receptionist, or Customer Care Representative.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong communication skills, both verbal and written.
• Excellent customer service skills, with the ability to handle inquiries and requests professionally.
• Strong organizational and time management skills, with attention to detail.
• Ability to work independently and as part of a team.

HOW TO APPLY

• If you meet the above qualifications, skills and experience press the Apply button.
• Interviews will be carried out on a rolling basis until the position is filled.
• Only the shortlisted candidates will be contacted.

APPLY