JOB TITLE

 

ADMIN CLERK

NATURE OF JOB

FULL TIME

INDUSTRY

 

SALARY

KSHS.30,000-40,000

JOB LOCATION

NGONG ROAD

 

DUTIES AND RESPONSIBILITIES

Administrative Support:

  • Provide comprehensive administrative assistance to management and team members.
  • Answer and direct phone calls, emails, and inquiries professionally.
  • Manage and schedule appointments, meetings, and conferences for the team.
  • Organize and maintain office documentation, ensuring that all files are up to date and easily accessible.

Correspondence & Communication:

  • Handle incoming and outgoing correspondence, including emails, letters, and other forms of communication.
  • Draft, format, and proofread letters, reports, and other documents as required.
  • Coordinate communication between departments and external partners to ensure smooth operations.

Calendar & Schedule Management:

  • Coordinate and manage calendars for office executives and staff.
  • Schedule meetings, appointments, and other events, ensuring that all logistics and resources are in place.
  • Ensure that all deadlines are met and that appointments and meetings are well-organized.

Office Logistics:

  • Oversee the day-to-day operations of the office, ensuring smooth workflows.
  • Monitor office supplies and maintain inventory, ensuring that all necessary supplies are available.
  • Place orders for office supplies and ensure timely delivery.

Document Management:

  • Organize and file company documents, ensuring confidentiality and accessibility.
  • Ensure that all important company documents are well-maintained and backed up when needed.
  • Assist with document preparation, filing, and archiving.

Office Support Functions:

  • Support with general office upkeep, such as ensuring cleanliness and a safe working environment.
  • Provide administrative assistance to other departments and team members as needed.
  • Assist with organizing company events, trainings, and team-building activities.

KEY REQUIREMENT SKILLS AND QUALIFICATION

  • Degree/Diploma in a business-related field
  • At least 3 years of experience working in a busy office or company environment in an administrative role
  • Strong organizational and multitasking abilities
  • Excellent communication skills, both written and verbal
  • Proficient in office software, including Microsoft Office Suite (Word, Excel, PowerPoint, etc.)
  • Good attention to detail and ability to maintain accurate records
  • Ability to work independently and collaboratively with other team members

 

HOW TO APPLY

  • If you meet the above qualifications, skills and experience share CV on

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  • Interviews will be carried out on a rolling basis until the position is filled.
  • Only the shortlisted candidates will be contacted.