JOB TITLE

 

TENDER SOURCING ASSISTANT

NATURE OF JOB

FULL TIME

INDUSTRY

REAL ESTATE

SALARY

KSHS.40,000-50,000

JOB LOCATION

WESTLANDS

 

DUTIES AND RESPONSIBILITIES

Tender Identification & Analysis

  • Continuously monitor tender portals, IFMIS, PPIP, newspapers, and other sources for new tender opportunities.
  • Conduct thorough evaluation of tender documents to determine eligibility, scope, and feasibility.
  • Provide timely reports to management on upcoming opportunities and deadlines.

Bid Documentation & Compliance Management

  • Prepare, review, and assemble all required tender documents in compliance with the tender requirements.
  • Ensure all technical, financial, and legal documents meet statutory and organizational standards.
  • Maintain accurate and up-to-date tender documentation records.

IFMIS/PPIP Operations

  • Operate and update tenders in IFMIS and PPIP systems as required.
  • Track tender submission status and respond to clarifications or queries from clients or procuring entities.

Submission Tracking & Deadline Control

  • Maintain a tender submission calendar to track deadlines and submission status.
  • Coordinate with internal teams to ensure timely approval and submission of bids.
  • Follow up with clients or tendering authorities on the status of submitted tenders.

Reporting & Administration

  • Prepare regular reports on tender sourcing, submission outcomes, and pipeline status.
  • Provide administrative support for the procurement and business development teams as needed.

 

 

KEY REQUIREMENT SKILLS AND QUALIFICATION

  • Degree in Procurement, Supply Chain Management, Business Administration, or related field.
  • 4–5 years of experience in tender sourcing, bid preparation, or procurement support.
  • Strong knowledge of tendering processes and regulations in Kenya.
  • Proficiency in IFMIS and PPIP systems.
  • Excellent organizational and time management skills with attention to detail.
  • Strong analytical and communication skills.
  • Ability to work under pressure and meet tight deadlines.
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint).

 

HOW TO APPLY

  • If you meet the above qualifications, skills and experience share CV on This email address is being protected from spambots. You need JavaScript enabled to view it.
  • Interviews will be carried out on a rolling basis until the position is filled.
  • Only the shortlisted candidates will be contacted.