OFFICE ADMIN / RECEPTIONIST

DUTIES AND RESPONSIBILITIES

Reception and Front Desk Management:

• Greet visitors and clients warmly and professionally, ensuring they feel welcomed.
• Answer and direct phone calls, take messages, and relay communication accurately and efficiently.
• Maintain the reception area, ensuring it is neat, organized, and presentable at all times.

Administrative Support:

• Manage daily office operations, ensuring smooth and efficient activities.
• Prepare and send out correspondence, including emails, letters, and packages.
• Organize and schedule appointments, meetings, and travel arrangements for management and staff.
• Handle office mail and deliveries, ensuring timely distribution.
• Act as a liaison between different departments to facilitate communication and collaboration.

Document and Records Management:

• Maintain and update company files and records, ensuring they are organized, accessible, and secure.
• Assist in preparing and formatting company reports, presentations, and other business documentation.
• Update and manage the company's digital and physical filing systems.

 Basic Financial/Bookkeeping Support:

• Assist with basic bookkeeping tasks, including invoicing, expense tracking, and petty cash management.
• Support the finance team with data entry and filing of financial documents.
• Track office supplies, making necessary orders to ensure there is no shortage.

Client and Vendor Communication:

• Serve as the first point of contact for clients, vendors, and visitors, answering queries and providing information as required.
• Follow up on service requests and inquiries, ensuring customer satisfaction.
• Maintain an effective communication channel with internal teams to ensure the timely completion of office-related tasks.

General Office Maintenance:

• Monitor office equipment, ensuring they are in working order and arranging repairs as needed.
• Ensure the office environment adheres to safety standards and cleanliness.
• Assist in organizing company events, training sessions, and other internal meetings.

KEY REQUIREMENT SKILLS AND QUALIFICATION

• Diploma in Administration or a related field
• Previous experience as a receptionist, office administrator, or in a similar administrative role
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Basic knowledge of accounting or bookkeeping
• Strong organizational, communication, and multitasking skills
• A positive and professional attitude with the ability to work independently
• Ladies are encouraged to apply

HOW TO APPLY

• If you meet the above qualifications, skills and experience share CV on

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• Interviews will be carried out on a rolling basis until the position is filled.

Only the shortlisted candidates will be contacted.