HR OFFICER

DUTIES AND RESPONSIBILITIES

Recruitment and Onboarding:

• Assist in the recruitment process, including posting job advertisements, screening resumes, and scheduling interviews.
• Coordinate onboarding and orientation for new employees to ensure a smooth transition.
• Maintain up-to-date records of job descriptions, interviews, and employee data.

Employee Relations:

• Act as a point of contact for employee queries and concerns, offering guidance and support on HR policies.
• Address employee grievances and escalate issues to senior HR management as necessary.
• Foster a positive working environment by promoting teamwork and engagement.

HR Administration:

• Maintain accurate employee records, including personal information, leave requests, and attendance tracking.
• Manage and update the HR Information System (HRIS) to ensure all employee data is accurate and up-to-date.
• Handle all administrative tasks related to employee benefits, including health insurance and pension schemes.

Performance Management:

• Assist in implementing performance appraisal systems to evaluate employee performance.
• Provide support in tracking and reviewing performance data, and assist managers in conducting performance reviews.
• Help identify training needs based on performance evaluations and coordinate training programs for employees.

Compensation and Benefits:

• Support payroll processing by ensuring accurate and timely submission of employee data, including attendance and leave records.
• Assist with salary reviews and ensure that employees are compensated fairly.
• Provide employees with information about company benefits and address any related questions.

Compliance and Legal Matters:

• Ensure compliance with labor laws and company policies, advising management on any HR-related legal issues.
• Assist in managing WIBA claims and ensuring proper documentation and follow-up.
• Ensure all employment contracts, staff policies, and procedures are legally compliant and up to date.

Employee Engagement:

• Support the planning and execution of employee engagement activities and team-building events.
• Conduct employee satisfaction surveys and assist in analyzing the results to implement improvements.
• Promote a culture of open communication and collaboration across the company.

Health and Safety:

• Work with the Health and Safety Officer to ensure compliance with safety regulations in the workplace.
• Assist in organizing safety training and awareness programs for employees, particularly in manufacturing settings.

HR Reporting:

• Prepare monthly and quarterly HR reports on key metrics such as absenteeism, turnover, and employee demographics.
• Provide data and insights to support HR decision-making and contribute to continuous improvement of HR practices.

KEY REQUIREMENT SKILLS AND QUALIFICATION

• Diploma or Degree in Business Administration, Office Management, or a related field.
• At least 2 years of experience in an administrative or office management role, preferably in an academic setting.
• Proficiency in MS Office (Word, Excel, PowerPoint) and office management software.
• Strong organizational skills with attention to detail.
• Excellent verbal and written communication skills.
• Ability to multitask and prioritize workload in a busy environment.
• A professional and approachable demeanor when dealing with students, staff, and visitors.
• Ability to work independently and as part of a team.

HOW TO APPLY

• If you meet the above qualifications, skills and experience send CV to This email address is being protected from spambots. You need JavaScript enabled to view it.
• Interviews will be carried out on a rolling basis until the position is filled.
• Only the shortlisted candidates will be contacted.