HR ASSISTANT

DUTIES AND RESPONSIBILITIES

Recruitment & Onboarding:

• Assist in the recruitment process by reviewing CVs, shortlisting candidates, scheduling interviews, and conducting initial screening calls.
• Collaborate with hiring managers to ensure clear communication about job requirements, candidate expectations, and interview schedules.
• Prepare offer letters, contracts, and other employment documents for new hires, ensuring compliance with organizational policies.
• Coordinate and assist in the onboarding process by ensuring all new employees are well-versed in company policies, procedures, and their specific roles.
• Organize induction programs and ensure all new hires complete necessary documentation and compliance training.

Employee Records Management:

• Maintain and update employee records (both physical and digital) to ensure accuracy, completeness, and confidentiality.
• Ensure that employee data is stored securely and complies with data protection regulations and organizational protocols.
• Regularly update HR systems to reflect any changes to employee status, such as promotions, salary adjustments, job titles, or contact information.

Payroll and Benefits Administration:

• Assist with processing employee payroll on a monthly basis, ensuring accurate computation of salaries, allowances, and deductions.
• Support the HR Manager in managing employee benefits programs, including health insurance, pension schemes, and any other company-sponsored benefits.
• Ensure compliance with tax regulations and other statutory deductions in accordance with Kenyan labor laws.

 Employee Relations & Compliance:

• Act as the first point of contact for employees on HR-related queries, such as leave balances, benefits, and labor law compliance.
• Provide support in managing employee grievances and disciplinary procedures, ensuring fairness and adherence to company policies and legal guidelines.
• Stay updated on labor laws and statutory regulations to ensure that the company’s HR policies are always compliant with local employment laws.
• Facilitate communication between employees and management, helping address workplace concerns and fostering positive relationships.

Performance Management Support:

• Assist in the performance management process by tracking employees' performance reviews, appraisals, and feedback sessions.
• Coordinate the performance evaluation process, ensuring that timelines are met and that the process is carried out professionally and efficiently.
• Help managers identify training and development needs based on performance reviews and assist in implementing improvement programs.

Training & Development:

• Assist with organizing training sessions, workshops, and seminars to improve employee skills and performance.
• Track and maintain training records, ensuring that employees are up-to-date with mandatory certifications and skills development programs.
• Coordinate with external training providers to schedule and arrange for any external training programs.

HR Administration and Reporting:

• Provide administrative support for HR-related tasks such as generating reports, maintaining HR documents, and responding to inquiries from staff members.
• Prepare HR reports as required by management, including headcount reports, training needs assessments, and employee satisfaction surveys.
• Maintain and update the HR filing system, ensuring that all documentation is accurate, compliant, and up-to-date.
• Help prepare for audits and ensure that all HR practices align with internal and external regulatory standards.

Leave and Attendance Management:

• Maintain and track employee leave records, ensuring adherence to company policies regarding vacation, sick leave, maternity leave, etc.
• Monitor attendance patterns and help HR management ensure that employee attendance is properly recorded and managed.
• Assist in handling employee requests for leave, ensuring that all necessary approvals are obtained and documented in accordance with the company’s policies.

 Health and Safety Compliance:

• Support the HR department in promoting health and safety policies within the workplace.
• Assist in maintaining compliance with health and safety regulations as per the Occupational Health and Safety Act (OSHA).
• Help organize periodic safety drills, health checks, and workshops related to employee well-being.

HR Policy Implementation:

• Ensure the effective implementation and enforcement of HR policies and procedures throughout the company.
• Assist in communicating any changes to company policies, helping employees understand how these changes will impact their roles.
• Actively participate in policy reviews and propose improvements based on feedback from employees and management.

Welfare & Employee Engagement:

• Coordinate employee welfare programs aimed at enhancing employee satisfaction and well-being.
• Help organize team-building activities, employee recognition programs, and social events that foster a positive and engaging work culture.
• Support initiatives to improve employee morale, retention, and overall job satisfaction.

KEY REQUIREMENT SKILLS AND QUALIFICATION

• Degree in Human Resource Management (HRM) or a Diploma in HRM with a valid CHRP certification
• A minimum of 3 years of experience in a similar HR Assistant role within a manufacturing company
• In-depth knowledge of Kenyan labor laws and industry-specific Standard Operating Procedures (SOPs)
• Proficient in using HR software (HRIS) and Microsoft Office Suite (Excel, Word, PowerPoint)
• Strong understanding of payroll processes and employee benefits administration
• Excellent communication and interpersonal skills, with the ability to interact effectively with employees at all levels

HOW TO APPLY

• If you meet the above qualifications, skills and experience share CV on

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• Interviews will be carried out on a rolling basis until the position is filled.
• Only the shortlisted candidates will be contacted.