FRONT OFFICE ADMINISTRATOR (TENDER EXPERIENCE)

DUTIES AND RESPONSIBILITIES

• Greet and assist all clients, visitors, and suppliers in a professional and courteous manner.
• Handle all incoming calls, route them appropriately, and take accurate messages.
• Manage reception emails and ensure inquiries are responded to or escalated accordingly.
• Maintain a tidy, presentable, and professional reception area at all times.
• Keep track of visitor logs and issue visitor badges as required.
• Provide administrative support to management and staff, including scheduling meetings, booking appointments, and maintaining office calendars.
• Prepare and manage office correspondence, memos, reports, and other documents.
• Maintain proper filing systems – both electronic and physical – ensuring documents are easily retrievable and secure.
• Coordinate office supplies procurement and inventory; ensure office equipment is well maintained.
• Support internal teams with travel arrangements, accommodation bookings, and logistical planning for company events or meetings.
• Proactively search for new tender opportunities from online platforms, newspapers, and other sources.
• Review tender requirements and ensure all documentation complies with client specifications and deadlines.
• Collaborate with internal departments (Finance, Procurement, Technical, etc.) to compile required tender content and documents.
• Prepare, edit, format, and package tender responses (both hard and soft copy submissions).
• Track submitted tenders and maintain a comprehensive tender register with status updates.
• Maintain an organized archive of all tender documents and ensure confidentiality is upheld.
• Act as the communication link between departments, clients, and service providers.
• Draft and disseminate internal communications, circulars, and announcements as directed by management.
• Follow up with clients or vendors regarding pending documentation or required actions.
• Support HR and Finance departments in coordinating interviews, onboarding logistics, and petty cash reimbursements when needed.
• Ensure all front office procedures comply with company policies and standards.
• Maintain updated business licenses, supplier prequalification documents, and compliance certificates required for tendering.
• Support audit and compliance teams by providing requested administrative documents when required.

KEY REQUIREMENT SKILLS AND QUALIFICATION

• Diploma or Degree in Business Administration, Office Management, Procurement, or related field.
• At least 1–2 years of experience in a similar front office or administrative role
• Demonstrated experience preparing and submitting tenders is mandatory
• Excellent command of MS Office (Word, Excel, PowerPoint) and document formatting skills
• Familiarity with e-procurement platforms and government/private sector tender portals is an added advantage
• High level of professionalism, integrity, and attention to detail

HOW TO APPLY

• If you meet the above qualifications, skills and experience share CV on jobs@britesmanagement.com
• Interviews will be carried out on a rolling basis until the position is filled.
• Only the shortlisted candidates will be contacted.