ADMIN ASSISTANT

DUTIES AND RESPONSIBILITIES

Office Administration & Coordination:

• Manage office communications, including answering phone calls, responding to emails, and handling correspondence.
• Maintain and update the company’s filing system, ensuring that all records are well-organized and easily accessible.
• Ensure the office is well-stocked with supplies and coordinate with suppliers for restocking.
• Assist in maintaining a professional and welcoming office environment.
• Develop and implement office policies and procedures to improve efficiency.

Scheduling & Calendar Management:

• Organize and manage executive and company calendars, scheduling meetings and appointments as needed.
• Coordinate logistics for internal and external meetings, including room bookings, refreshments, and agenda preparation.
• Send meeting reminders and follow up on action items post-meetings.

Document Management & Reporting:

• Draft, edit, and format official documents such as reports, letters, contracts, and presentations.
• Ensure timely preparation and submission of reports as required.
• Maintain confidentiality and proper handling of sensitive company documents.
• Assist in preparing and proofreading company communications, ensuring accuracy and professionalism.

Client & Stakeholder Liaison:

• Act as the first point of contact for clients, visitors, and business partners, providing professional and courteous assistance.
• Address client inquiries and redirect them to the appropriate department when necessary.
• Foster strong relationships with suppliers, service providers, and other stakeholders.

Real Estate Administrative Support:

• Assist in managing property documentation, contracts, and agreements.
• Maintain updated records of tenants, property listings, and lease agreements.
• Support the real estate team in preparing property reports and coordinating property viewings.
• Assist in updating property databases and ensuring all records are accurate and up to date.

 Office Logistics & Event Coordination:

• Organize and oversee office maintenance and repairs.
• Arrange for travel and accommodation for company staff when necessary.
• Plan and coordinate office events, team meetings, and corporate functions.
• Handle courier services, ensuring timely dispatch and receipt of important documents.

General Support & Other Duties:

• Provide support to different departments when needed.
• Handle any additional administrative tasks as assigned by management.
• Identify areas for office improvement and suggest proactive solutions.

KEY REQUIREMENT SKILLS AND QUALIFICATION

• Diploma or Degree in a Business-related field
• At least 3 years in a similar administrative role, preferably in a real estate company
• Strong organizational, communication, and multitasking skills
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Ability to handle confidential information with discretion
• Attention to detail and ability to work under minimal supervision

HOW TO APPLY

• If you meet the above qualifications, skills and experience share CV on

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• Interviews will be carried out on a rolling basis until the position is filled.

Only the shortlisted candidates will be contacted.