JOB TITLE

 

OFFICE ASSISTANT

NATURE OF JOB

FULL TIME

INDUSTRY

 

SALARY

KSHS.30,000

JOB LOCATION

ALONG KIAMBU ROAD

 

DUTIES AND RESPONSIBILITIES

General Office Administration:

  • Support day-to-day administrative operations to ensure the office runs smoothly.
  • Organise and maintain physical and digital filing systems for quick and efficient retrieval.
  • Handle document preparation, including typing, formatting, and editing reports, memos, and other communications.
  • Ensure timely delivery and dispatch of documents, parcels, and correspondences both internally and externally.

Reception Duties:

  • Receive and direct visitors in a professional and courteous manner.
  • Manage incoming phone calls, emails, and inquiries, ensuring prompt and accurate responses or redirection.
  • Maintain a tidy and welcoming front office/reception area.

Record Keeping and Data Entry:

  • Maintain updated records of office assets, supplies, staff attendance, and inventory logs.
  • Assist in inputting data into spreadsheets and databases, ensuring accuracy and confidentiality.
  • Archive documents systematically and ensure proper labeling and storage.

Office Supplies and Inventory Management:

  • Monitor usage of office supplies and maintain stock levels by initiating timely procurement.
  • Liaise with suppliers to ensure timely delivery of quality office materials.
  • Conduct periodic stock checks and update inventory records accordingly.

Facility Management:

  • Ensure the cleanliness and orderliness of the office space by coordinating with support staff or service providers.
  • Report and follow up on any maintenance issues, such as faulty equipment, broken furniture, or utility disruptions.

Clerical Support to Departments:

  • Assist various departments with basic administrative tasks such as scheduling meetings, preparing materials, and organising files.
  • Help coordinate internal meetings, workshops, and staff engagements by preparing venues and necessary materials.
  • Take meeting minutes when required and follow up on action points.

Errands and External Duties:

  • Run official errands including banking, bill payments, document submissions to partners or government offices, and pickups.
  • Maintain a log of all external duties and submit reports on time.

Confidentiality and Professional Conduct:

  • Handle sensitive company information with utmost confidentiality and integrity.
  • Maintain a professional appearance and demeanor at all times, representing the organisation positively.

 

KEY REQUIREMENT SKILLS AND QUALIFICATION

  • Minimum of 3 years of relevant experience in an administrative or office assistant role
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
  • Strong organisational and time management skills
  • Excellent written and verbal communication skills
  • Attention to detail and ability to multitask
  • Ability to work independently with minimal supervision
  • Professional demeanor and a positive attitude

 

HOW TO APPLY

  • If you meet the above qualifications, skills and experience share CV on This email address is being protected from spambots. You need JavaScript enabled to view it.
  • Interviews will be carried out on a rolling basis until the position is filled.
  • Only the shortlisted candidates will be contacted.