HR ASSISTANT

DUTIES AND RESPONSIBILITIES

Recruitment & Onboarding

• Assist in drafting job descriptions and advertising job vacancies.
• Coordinate shortlisting, interview scheduling, and candidate communication.
• Conduct reference checks and prepare onboarding documentation.
• Facilitate orientation for new hires and ensure smooth onboarding processes.

Employee Records & Documentation

• Maintain up-to-date employee records (digital and physical).
• Ensure accurate filing of contracts, appraisals, leave forms, warnings, and other HR documentation.
• Update HR databases with new hire information, terminations, changes in employment status, etc.

Employee Relations

• Support the HR Manager in handling disciplinary and grievance matters.
• Maintain confidentiality and professionalism in managing employee issues.
• Help organize staff welfare activities and team-building events.

Performance Management

• Support in implementing performance appraisal processes.
• Track and follow up on performance improvement plans (PIPs).
• Compile performance data for HR analysis and reporting.

Training & Development

• Assist in identifying training needs and coordinating training sessions.
• Maintain training records and assist in evaluating training effectiveness.

Payroll & Leave Management

• Support payroll preparation by providing relevant employee data (absences, bonuses, deductions, etc.).
• Maintain accurate leave records and update leave balances.
• Respond to employee queries on payroll and benefits.

Compliance & Policy Implementation

• Ensure HR practices comply with Kenyan labor laws.
• Assist in implementing HR policies and procedures.
• Help coordinate statutory compliance including NSSF, SHIF, PAYE, etc.

KEY REQUIREMENT SKILLS AND QUALIFICATION

• Degree or Diploma in Human Resource Management or related field
• At least 3 years’ experience as an HR Generalist in a busy HR department
• Member of IHRM is an added advantage
• Good understanding of Kenyan labor laws and HR best practices
• Proficient in MS Office and HR software systems
• Strong interpersonal and communication skills

HOW TO APPLY

• If you meet the above qualifications, skills and experience share CV on

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• Interviews will be carried out on a rolling basis until the position is filled.
• Only the shortlisted candidates will be contacted.