JOB TITLE

 

ADMIN ASSISTANT

NATURE OF JOB

FULL TIME

INDUSTRY

 

SALARY

KSHS. 30,000

JOB LOCATION

THIKA ROAD

 

DUTIES AND RESPONSIBILITIES

Administrative Support:

  • Provide comprehensive administrative assistance to senior management and other departments.
  • Manage office correspondence, including emails, phone calls, and physical mail.
  • Handle travel arrangements and accommodation bookings for staff and guests.

Scheduling & Calendar Management:

  • Organize and maintain the company’s appointments, meetings, and events.
  • Coordinate with other departments and stakeholders to ensure meetings are scheduled efficiently.
  • Arrange conference calls and virtual meetings, ensuring all parties are informed and prepared.

Document Management:

  • Write, format, and proofread company documents including reports, memos, and letters.
  • Maintain and organize files, both physical and digital, ensuring all important documents are easily accessible.
  • Handle confidential information with discretion and integrity.

Office Logistics & Coordination:

  • Maintain office supplies and ensure the office environment is well-organized and presentable.
  • Assist with onboarding new employees, preparing their workstations, and conducting orientations.
  • Manage the logistics of office operations, including liaising with service providers (e.g., cleaning services, office maintenance, etc.).

Communication:

  • Ensure seamless internal communication between departments.
  • Handle customer inquiries and maintain professional communication standards.
  • Support the HR department in preparing internal communications and employee engagement activities.

Other Administrative Duties:

  • Support the preparation and coordination of company events and meetings.
  • Assist with basic financial administrative duties such as invoicing, processing expense claims, and maintaining petty cash records.
  • Perform any other duties as required by management to ensure the smooth operation of the office.

KEY REQUIREMENT SKILLS AND QUALIFICATION

  • Degree or Diploma in Business Administration or a related field
  • A minimum of 3 years of proven experience in an administrative role, preferably as an Admin Assistant in a busy organization
  • Strong organizational skills and attention to detail
  • Excellent communication skills (both written and verbal)
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Ability to work under pressure and prioritize tasks effectively

 

HOW TO APPLY

  • If you meet the above qualifications, skills and experience share CV on

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  • Interviews will be carried out on a rolling basis until the position is filled.
  • Only the shortlisted candidates will be contacted.