Location: Kisumu

Nature of Job: Full time

Duties and Responsibilities:

·       Office Operations

·       Administration and some HR duties

·       Maintain office records

·       Ensure filing systems are maintained and up to date

·       Define procedures for record retention

·       Ensure protection and security of files and records

·       Monitor and record phone calls

·       Control correspondences  

·       Ensure effective use of petty cash

·       Check and maintain attendance report

·       Review and approve supply requisitions

·       Maintain office equipment /inventories

·       Manage petty cash, pay casuals and liaise with accounts on all payments

·       Manage and maintain the MD’s diary and email accounts

·       Respond to emails as much as possible, dealing with appointments-preparing appointment schedules

·       Ensure busy diary commitments, papers and travel arrangements are managed effectively

·       Schedule meetings on behalf of the MD

·       Filter general information, queries, phone calls and invitations to the MD by redirecting or taking forward such contact as appropriate

·       Ensure the MD is fully briefed on, or prepared for, any engagements he is involved in

·       Prepare correspondence on behalf of the MD, including the drafting of general replies

·       Minute general meetings as required and complete research on behalf of the MD

·       Keep and retrieve files.

·       Ensure guests meeting with the MD are well taken care of

·       Provide a service that is in line with the MD’s work habits and preferences

Key Requirements and Skills

•               Diploma/Degree in Business Management or a related field

•               3-5 years’ experience as an office admin/Secretary/PA

•               Male candidates are encouraged to apply

•               Excellent typing skills, speed and accuracy essential

•               Good computer literacy (MS Office, Excel, PowerPoint)

•               Excellent organizational skills

•               Excellent communication skills, both verbal and written

•               Professional telephone manner

•               Proven ability to work under pressure and on tight deadlines

•               Confident personality with an  ability to multitask

•               Well presented

•               Flexible and mature approach with ability to work unsupervised

If qualified send CV stating your experience, skills and qualifications to recruitment@britesmanagement.com

Only the shortlisted candidates will be contacted.