JOB SUMMARY

The School Administrator for the Department of Vocational Arts will play a critical role in ensuring the smooth and efficient operation of the department. This role involves managing administrative tasks, coordinating class schedules, supporting faculty and students, and serving as a liaison between the department and other university departments. The ideal candidate will have strong organizational skills, excellent communication abilities, and a proactive approach to problem-solving.

DUTIES AND RESPONSIBILITIES

1. Administrative Support:

·         Manage the daily operations of the office, including handling phone calls, emails,

and correspondence.

·         Maintain and update department records, files, and databases.

·         Prepare and distribute memos, reports, and other department communications.

·         Order and manage office supplies and equipment.

2. Scheduling and Coordination:

·         Coordinate class schedules, room assignments, and faculty availability.

·         Assist in the preparation and dissemination of the weekly class schedule.

·         Coordinate meetings, workshops, and events for the department.

·         Liaise with students, faculty, and staff to resolve scheduling conflicts.

3. Faculty and Student Support:

·         Provide administrative support to faculty, including assisting with travel

arrangements, conference registrations, and reimbursements.

·         Serve as the first point of contact for student inquiries and provide information on

department programs and policies.

·         Assist in the onboarding process for new faculty and staff members.

4. Budget Management:

·         Assist in preparing and monitoring the department's budget.

·         Process invoices, track expenditures, and ensure compliance with university financial

policies.

·         Maintain financial records and provide reports as needed.

5. Communication and Liaison:

·         Act as a liaison between the department and other university departments, including

finance, human resources, and academic affairs.

·         Facilitate communication between faculty, students, and staff.

·         Ensure that all departmental communications are accurate and timely.

6. Event Planning:

·         Assist in organizing department events, such as seminars, conferences, and

exhibitions.

·         Coordinate logistics for events, including catering, venue setup, and promotion.

7. Compliance and Records Management:

·         Ensure that the department complies with all university policies and procedures.

·         Maintain accurate records of student attendance, grades, and other academic

Information.

·         Handle confidential information with discretion.

KEY REQUIREMENT SKILLS AND QUALIFICATION

·         Bachelor's degree in Business Administration, Office Management, or a related field.

·         3-5 years of administrative experience, preferably in an academic setting.

·         Experience in managing office operations and supporting multiple stakeholders.

·         Strong organizational and multitasking abilities.

·         Excellent written and verbal communication skills.

·         Proficiency in office software (e.g., Microsoft Office, Google Workspace).

·         Ability to work independently and as part of a team.

·         Familiarity with budget management and basic accounting principles.

HOW TO APPLY

·         If you meet the above qualifications, skills and experience send CV to This email address is being protected from spambots. You need JavaScript enabled to view it.

·         Interviews will be carried out on a rolling basis until the position is filled.

·         Only the shortlisted candidates will be contacted.